Distributor Take back Scheme

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dts@valpak.co.uk
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WEEE LA Project Fund - Guidance Notes

WEEE Local Project Fund Guidance Notes for Local Authorities Submitting Applications

1. Introduction

The UK WEEE Regulations aim to address the environmental impacts of waste electrical and electronic equipment by reducing the amount going to landfill and encouraging separate collection and subsequent treatment, re-use, recovery, recycling and environmentally sound disposal.

The Distributor Takeback Scheme (DTS) was established as a means for retailers to discharge their obligations under the UK WEEE Regulations to ensure arrangements for customers to recycle unwanted Waste Electrical and Electronic Equipment (WEEE).

The DTS Phase 4 Fund have made funding available to support local authorities and partner organisations. This funding is intended to support activities aimed at increasing the separate collection of household WEEE for reuse and recycling. Applications will be considered from Waste Collection Authorities (WCAs) and Waste Disposal Authorities (WDAs).

This guidance note provides information on the funding available and how to apply for the WEEE Local Project Fund.

If you are considering applying for the WEEE Local Project Fund, we encourage you to take a look at the following website: www.weeefund.uk

2. Support Available

The WEEE Local Project Fund has approximately £650,000 to allocate to projects in 2019. Projects must be completed and reported on by 1st November 2020 at the latest. Funding will be paid in advance of project start up.

3. Eligibility Criteria

WDAs with at least one publicly accessible Designated Collection Facility (DCF) approved by the Department for Environment, Food and Rural Affairs (DEFRA) are eligible to apply either individually or in collaboration with other WDAs. Waste Collection Authorities (WCA) are also eligible to apply although their application must be endorsed by the WDA in their area where this is a separate authority.

  • WDAs can submit or be a partner in an application for a collaborative project with other WDAs.
  • WCAs are permitted to submit a maximum of one application to an appropriate WDA for endorsement.
  • There is no limit on the number of applications from different WCAs that the appropriate WDA can endorse.
  • WDAs are permitted to submit more than one application for a project. In the event that the fund is oversubscribed priority will be given to allocating funding as widely as possible and to those projects assessed as having the best potential for collecting additional WEEE.

Collaboration with producer compliance schemes, waste management companies, local reuse organisations and other relevant partners is encouraged. They are permitted to manage projects on behalf of the lead local authority(s) and with that local authority’s support.

The fund is not available to support collection of WEEE from businesses.

The funding is available to:

  • WEEE Collection Points
  • WEEE repair, reuse and recycling events
  • Household Waste and Recycling Centre WEEE activities
  • Other WEEE projects

4. Project Criteria

Projects proposed for funding must:

  • Be aimed at encouraging the reuse of whole appliances, increasing recycling rates of collected WEEE and/or increasing tonnage of separately collected household WEEE.
  • Be new or additional to existing or planned activity – the funding should be used to support new projects (this could include the first phase of the roll out of a new service) or the expansion of existing projects.
  • Demonstrate how the benefits of the project could be sustained or built on once the initial funding has lapsed.
  • Be prepared for the overall project costs to be published for use in highlighting success stories and sharing best practice where relevant.
  • Seek monetary and/or in-kind contributions from partners such as producer compliance schemes, waste management companies and local reuse organisations, where possible.
  • Cease requirement for funding from DTS by 31st December 2019. Projects that continue beyond that date must be financed from other sources.
  • Produce an audit report by 1st November 2020. For larger projects (above £25,000) a simple interim report will also be required to demonstrate satisfactory progress.
  • Be prepared to share learning and best practice experiences resulting from the project (e.g. via press release, web-based media or Local Authority networking).

Projects should not:

  • Involve activities which are eligible for other funding from DTS Phase 4, namely: the upkeep and maintenance of DCF sites, new or replacement DCF sites and the addition of new WEEE streams to existing DCF sites.
  • Include commercial or industrial WEEE.
  • Include duplication of existing project(s) funded by the WEEE compliance fee – for example, the national communication project planned for 2020.

Applications for funding may be for ‘one off’ events and such projects do not necessarily have to be ongoing beyond the date that the event would take place. However, projects which are capable of being replicated, continued or further developed are particularly encouraged.

5. Key Dates

Bids must be submitted using the WEEE Local Project Fund Application Form by email by Monday 30th September.

Timetable

  • Call for proposals 21st August 2019
  • Application submission 30th September 2019
  • Winning Bid Selection mid-October 2019
  • Distribution of Funds end-October 2019 onwards
  • Mid-project Review calls to be conducted by Anthesis – timing to be determined but expected in the first half of 2020
  • Report back on results within 1 month of project completion or by 1st November 2020 at the latest.

6. How to Apply

The completed form must be signed by a head of service or portfolio holder to confirm that the information supplied is correct and that there is senior management support for the project within the local authority. It must be signed by all project partners including the Waste Disposal Authority through which funds will be passported.

All sections of the application form must be completed. Applications should be submitted to: dts@valpak.co.uk

For further information please contact the DTS team on 03450 682 572 or dts@valpak.co.uk

7. Assessment of Applications

The DTS has engaged Anthesis as an independent expert to evaluate and assess all applications and produce a shortlist of recommend projects for approval by Defra.

8. Successful Projects

Valpak Retail WEEE Services Ltd is appointed by Defra to operate the WEEE Distributor Takeback Scheme and will notify both successful and unsuccessful applicants as agreed by Defra via email. We will make the necessary payment of funds to successful applicants shortly after they have been notified and ahead of the start date for all projects.

The funding for a project will not be released until all the relevant financial information is provided to Valpak Retail WEEE Services Ltd, in order for them to be able to process the transfer of funds.

Successful projects will be required to report back on the outcomes of the project by 1st November 2020 at the latest using a simple standard template.

If you would like to discuss your project before you submit an application or have any queries, please email dts@valpak.co.uk


Return to our main WEEE LA Project Fund page.